Covid Updates (including training/workshops/resources for faculty)

With so many emails circulating this week, it can be hard to keep track of updates, let alone schedules.  To help, we’re compiling everything we can here on the UF website.  Below, you’ll find the emails sent by Distance Ed Coordinators at all three colleges, along with tips, training schedules, and some other resources.  Updated MONDAY, MARCH 16, 9am.

Here is the District Distance Education Committee (DDEC) general guide to shifting a face-to-face classes to an online format: Final_DDEC Guidelines for Remote Delivery of Instruction

Here is some good recent advice from CCC’s Tech Services Manager:

With the changes to instruction coming, some of you have asked questions about some of the technologies available for your courses. It seemed like a good idea to share that information more broadly.

Video Conferencing – ZOOM

All faculty and staff have access to the Zoom (sometimes called Conferzoom) conferencing service.

Zoom provides video, audio, screen sharing, and collaboration with up to 300 users across most device types (computers, phones, tablets)

A complete feature set can be found here: https://www.zoom.us/meetings

You can access the Zoom by going to https://4cd.zoom.us and click the Sign In button. Use your InSite credentials to login and follow the on-screen instructions. You should ultimately land on the Account Profile page.  You can use this page to schedule/start meetings but should ultimately download and install the Zoom software from here: https://4cd.zoom.us/download#client_4meeting.

Students should also download the software or Zoom apps for other devices; both are linked on the page above.

 

Learning Management System – Canvas

Canvas is our adopted tool for conducting course work online. Every course in the schedule is automatically provided a Canvas course “shell” for hosting course content. Students enrolled in the course are automatically granted access to the shell with rosters being updated ~every 3 hours and based on official course rosters (in InSite). By default, the course shells are in an unpublished state; meaning it is not visible to students. The course instructor(s) need(s) to “Publish” the course for it to be available to students (see directions below).

 

How do I access Canvas?

There are 3 ways to get to Canvas:

·         From the district login page: https://4cd.instructure.com/

·         From the college website (Links to an external site.)

·         From the Insite Portal: click on the Canvas icon

 

How do I log in to Canvas?

Your Canvas login information should be the same username and password you use to access the Insite Portal and/or your college email. If you do not know this information, contact the Help Desk for assistance at 925-229-6888 or helpdesk@4cd.edu.

 

How do I access my course?

·         Log in to Canvas;

·         Search the “Dashboard” for your course “card” (ex: PHILO-101: Intro to Philosophy);

·         Click on our course card.

 

Is there an app for Canvas? 

Yes, however the experience you and your students will have via the Canvas app can differ significantly from navigating your course on a computer. While the Canvas app may be appropriate for making announcements, emailing, and reviewing your course content, you are strongly encouraged to use a computer to add content to your course.

 

How do I publish my course? 

Access the course you want to publish. On the course homepage on the far right, you will see “Course Status” information indicating the published status of the course. Click the Publish button to make the course available to students.

 

How do I resolve technical difficulties?

If you are having trouble using Canvas there are a number of support options.

24 hour Canvas support for students and staff is available by phone on a per campus bases (see numbers below).

CCC Students – 1 (877) 930-1126

CCC Staff – 1 (833) 221-7461

 

CCC staff can also receive Canvas support through the Technology and Media Services department during normal business hours.

 

How do I find training opportunities for Canvas?

Watch your college email for announcements and additional training options for Canvas.

 

Wi-Fi Access at the Campus/District-wide

District-wide wireless network access (Wi-Fi) is available at each campus to all campus constituencies.


Student and Employee Personal Device Access -
The district provides directions on how to access the Wi-Fi network on its website:
http://www.4cd.edu/wifi

Users must authenticate and register their personal devices before being allowed on the Wi-Fi network (College-Personal). The steps are outlined using the link above. Once connected, the device should work at any campus location in the District without having to re-register.
For assistance in registering a device, please contact the District Helpdesk – phone: (925) 229-6888 or extension 16888 from an on-campus phone or email: it-help@4cd.edu. You may also contact the Technology and Media Services department using the information in the “General Technology Help” section above.

Guest Access –
At times the college may have visitors to the campus who are not part of any constituency and are here for a short time. College/district employees may generate Guest access vouchers that will allow visitors to use the guest Wi-Fi network (College-Guest). The directions for this are located on the District website under the “Create Guest Wi-Fi Account” and “Configure Guest Wi-Fi Account” sections:

http://www.4cd.edu/wifi

 

College Owned/Issued Devices – College devices equipped with Wi-Fi connectivity will be connected to the Wi-Fi network before delivery. The device will work at all district locations without any user intervention. Please contact the Technology and Media Services department, if you have any connectivity issues with a college issued device.

 

General Technology Help

The Technology and Media Services department at CCC supports a wide array of technology including: classroom and office computers, audio/visual (A/V) equipment, email, and telephones. The best way to request support with any of these systems is to contact us:

Phone: (510) 215-3888 or extension 43888 from an on-campus phone
Email:    techs@contracosta.edu

 

Here are some great links to webinars available over this weekend from Laurie Huffman at LMC:

 

…a few webinars to help over the weekend as you prepare your transition to remote teaching and learning in Canvas.

 

Some of you expressed interest in using Zoom for lecture, video creation, break-out groups and more. Others are interested in secure proctoring with Honorlock. We will have an ‘official’ training from Honorlock next week, via Zoom, and I’ve included some self-training videos here.  We will also have live Zoom accessibility Canvas trainings on Monday and Tuesday. Another faculty reminder will go out on Monday listing all remote and face-to-face trainings (with schedules from both campuses).

Honorlock Secure Proctoring- If interested

Honorlock Faculty Guide (instructions on how to enable Honorlock)

Honorlock Canvas Video (instructor how-to video tutorial on Honorlock)

Honorlock White-List Video (instructions on how to white-list websites with Honorlock)

Honorlock Testing Guidelines (standard testing guidelines)

Honorlock View Results Video (instructions on how to navigate recorded student sessions
Honorlock Video for your Students
 (demo video to send to your students)

Proper Room Scan (shows students how to complete a proper room scan)

 

 

Video Webinar on How to Use ConferZoom:- Excellent Training Video!

https://www.youtube.com/watch?time_continue=7&v=B0Lf526VA1g&feature=emb_logo

 

Excellent Zoom Resource Page:

https://ccctechconnect.zendesk.com/hc/en-us/categories/360000873994-CCC-Confer-and-ConferZoom

 

 

Accessibility Webinars:

https://catalog.onlinenetworkofeducators.org/browse/accessibility

 

And here is the most recent update containing TRAINING AT LMC (open to all faculty)

Face-to-Face Trainings will take place again beginning Monday morning, March 16th (Tues/Wed/Thursday) 10am- 5pm at the Pittsburg Campus Room CC2-236.

We have pulled together Zoom trainings in Canvas Best Practices Module Development focusing on Accessibility- Fully Online (FLEX) for Monday and Tuesday (Zoom links below)

The DE Training Team will also begin to offer Drop-In training sessions via Zoom, fully online, at various hours next week for your particular needs concerning module development in Canvas. We are able to screen-share and help you solve issues that are causing you headaches.  Watch for my emails for these Zoom offerings.

 

Yesterday’s training taught us that you all have specific needs and are at different places in your course transition process.  Our DE Training leads will be simultaneously training in Zoom and Canvas, at our drop-in sessions, while we help with your particular needs in course module design both online and in-person.  On Monday and Tuesday, we will break out into stations of specializations both online and face-to-face in order to serve you in a more effective way. Many have requested assistance with technology, accessing Zoom, integrating video lectures (accessible), voice integrated power points, enhanced discussion boards, and general best practices. We are prepared to support you at the Pittsburg and Brentwood campuses with your needs as quickly and as best we can.

 

Please email our fabulous DE Training team in Brentwood for f-2-f training schedules/locations Contacts: April Nogarr, ANogarr@losmedanos.edu and Scott Hubbard, SHubbard@losmedanos.edu

 

Here  the information sent by our tech-savvy librarians that can guide you to the integration of media/videos into your Canvas course room: Posting LMC Library streaming videos in Canvas.

 

Important note from our UF President, Jeffrey Michels yesterday: Remote classes do not need to “meet” at the same time face-to-face classes were scheduled. It is crucial that faculty contact students ASAP to tell them what to expect and when to look for assignments/materials/etc. next week.  I might contact my Tuesday class tonight and tell them I will have some virtual assignments and a video-lecture posted for them by next Thursday.  I would not then have to take “leave” or “cancel class” for Tuesday. My remote teaching, in other words, will allow for some flexibility, especially next week as the transition begins”  

 

Today, Saturday, I will be sending SELF-Training webinars that may be of assistance if you are preparing content today and tomorrow.  I will be scheduling Zoom webinar trainings in Honorlock, secure exam proctoring, Accessibility in course design (below), Introduction to NetTutor, Best Practices in Module Design and Communication (district recommendations for your remote content) and others. Please look daily for my email updates for these Zoom links/webinars. Our first two are listed below.

 

Please plan to attend the Accessibility training if you are available during the scheduled hours on Monday and Tuesday. These one hour live interactive Zoom trainings on Accessibility are extremely important and engaging. (We will also archive the sessions; but, attending in person gives you the opportunity to ask questions about your course content).   During these Zoom seminars, please bring your concerns about the development of your Canvas content and how to ensure it meets accessibility compliance.  We are running these sessions TWICE, once on Monday morning and again Tuesday afternoon.  You will receive FLEX credit for these sessions. Feel free to call in and listen if you are not at your computer by downloading the phone application or by simply dialing the phone number and Zooming-In!

 

Thank you for your hard work and patience during this transition. Our Distance Education Committee appreciates and supports your efforts.

Please stay healthy and happy,

Laurie and The Distance Education Training Team

 

 

Monday Accessibility Training- via Zoom- Fully Online

 

Topic: Creating Canvas Content with Accessibility in Mind     Monday 1:00pm

Dr. Heidi Lawton, Instructional Designer-CVC-OEI Pathways Grant Design Specialist in Accessibility


Description: For this session, a blindfold and earmuffs are suggested! Prepare for experiential online learning as we explore the best practices for improving accessibility in Canvas for students with disabilities.  


Time: Mar 16, 2020 01:00 PM Pacific Time (US and Canada)  MONDAY
Join Zoom Meeting
https://zoom.us/j/244471741
Meeting ID: 244 471 741

One tap mobile
+19292056099,,244471741# US (New York)
+16699006833,,244471741# US (San Jose)
Dial by your location
+1 929 205 6099 US (New York)
+1 669 900 6833 US (San Jose)
Meeting ID: 244 471 741
Find your local number: https://zoom.us/u/aexufbSLhI

 

REPEATING on Tuesday- Fully Online-11:00am

 

Topic: Creating Canvas Content with Accessibility in Mind     Tuesday 11:00am

Dr. Heidi Lawton, Instructional Designer-CVC-OEI Pathways Grant Design Specialist in Accessibility


Time: Mar 17, 2020 11:00 AM Pacific Time (US and Canada)  TUESDAY
Join Zoom Meeting
https://zoom.us/j/918312607
Meeting ID: 918 312 607
One tap mobile
+19292056099,,918312607# US (New York)
+16699006833,,918312607# US (San Jose)
Dial by your location
+1 929 205 6099 US (New York)
+1 669 900 6833 US (San Jose)
Meeting ID: 918 312 607
Find your local number: https://zoom.us/u/aexufbSLhI

 

NOTE:  Additional Training Announcements are on the UF website (http://uf4cd.org/latest-news/covid-updates-including-trainingworkshopsresources-for-faculty

 

Here is the latest TRAINING SCHEDULE AT DVC (see links… all faculty are welcome)

Please see the following information regarding trainings offered this week:

 

  • We will be offering trainings all week via Zoom. Please find the list of trainings here: “DVC Going Remote Training Schedule”.  Zoom links are provided next to the sessions with instructions on how to enter a Zoom webinar at the top. Please continue to use the link to the training document for the most updated list of trainings.

 

  • In addition, If you are going to teach “remotely” and need access to a reliable computer, computer camera, or other device for online teaching, please fill out the following google form so we can communicate the need to the department: https://forms.gle/XEyighL6eLKcfrH29.  **Though we cannot guarantee a specific resource, we will voice and advocate for the need.**

 

  • Last, here is a series of previously recorded trainings from the previous week:

Here is the latest TRAINING SCHEDULE AT CCC (all faculty are welcome)

DE Drop-in Sessions

Monday, 3/16

Time

Location

DE Volunteer

9:00-10:00am

GE-211 & Zoom (click here!)

Mike Kilivris

Monica Landeros

Jennnifer Ounjian (Zoom)

10:00-11:00am

GE-211 & Zoom (click here!)

Mike Kilivris

Jennnifer Ounjian (Zoom)

Monica Landeros

Jessica Le

11:00am-12:00pm

GE-211

Mike Kilivris

1:00-2:00pm

GE-211

Carlos-Manuel Chavarria

Anthony Gordon

Mike Kilivris

2:00-3:00pm

GE-211

Carlos-Manuel Chavarria

Anthony Gordon

3:00-4:00pm

GE-211

Carlos-Manuel Chavarria

Dionne Perez

4:00-5:00pm

Zoom (click here!)

Monica Landeros

5:00-7:30pm

Zoom (click here!)

Jessica Le

7:30-9:00pm

Zoom (click here!)

Maritez Apigo

Tuesday, 3/17

Time

Location

DE Volunteer

9:00-10:00am

GE-211

Mike Kilivris

Monica Landeros

11:00am-12:00pm

GE-211

Mike Kilivris

1:00-2:00pm

GE-211

Carlos-Manuel Chavarria

Amanda Choi

Mike Kilivris

2:00-3:00pm

GE-211

Carlos-Manuel Chavarria

Amanda Choi

Mike Kilivris

3:00-4:00pm

GE-211

Carlos-Manuel Chavarria

Amanda Choi

3:00-8:00pm

Zoom (click here!)

Monica Landeros

5:00-7:30pm

Zoom (click here!)

Jessica Le

7:30-9:00pm

Zoom (click here!)

Maritez Apigo

​Workshop on Teaching with Zoom
  • Tuesday, 3/17 10:00-11:00AM in GE-211
  • District DE Dean Joanna Miller will be on campus to help CCC faculty learn how to teach remotely with Zoom.

Virtual Workshops on Accessibility at L​MC

  • Monday, 3/16 at 1:00PM on Zoom
  • Tuesday, 3/17 at 11:00AM on Zoom
  • LMC Instructional Designer, Dr. Heidi Lawton, on “Creating Canvas Content with Accessibility in Mind”

CCC Website for Remote Instruction Resources

 

 

TRAINING AT DVC (open to all faculty)

Friday, March 13, we are offering another full day of workshops to help people shift to remote instruction.  You can access many of these workshops in person and through Zoom Video Conferencing. Flex credit is available through attendance.  Please note…we are outlining training sessions for next week as well…so more to come.

Peer Supported one-on-one Canvas/Zoom/Tech Drop-in Help

Come work one-on-one with peer mentors as you make the shift to remote delivery. Canvas and Zoom experts will be on hand to provide individual assistance.

  • 10 am – 1 pm, Pleasant Hill campus, BFL-213

Canvas Basics for Remote Learning

Get prepared to move instruction and learning activities online in the event of an emergency campus disruption.  Come to this session to learn how Canvas can be used to share instructional content with students, facilitate online learning activities, and collect/assess student work.

  • 10:00 – 11:00 am with Anne Kingsley, Pleasant Hill campus BFL-109 or join via Zoom
  • 12:30 – 1:30 pm with Jeanette Peavler,  Pleasant Hill campus BFL-109

ConferZoom

Learn how to host and record live lectures or online office hours with your students. Learn how to host an event, share your screen, record and caption your meetings, and more.

  • 1:30 – 2:30 pm with Kat King and Eric Moss, Pleasant Hill campus BFL-213 or join via Zoom

Screencast Videos

Learn how to make videos and screen-capture your lecture using Screencast-o-matic.  Share your webcam, your computer screen, your apps, and more. Learn how to caption your videos and share them on Canvas.

  • 11 am – 12 pm with Anne Kingsley, Pleasant Hill campus BFL-109 or join via Zoom

Hypothesis: Digital Annotation 

Come to this session to learn how digital annotation can be used to layer instructor support and peer-to-peer interaction onto a reading within Canvas.  Even in non-emergency situations, Hypothesis is an excellent way to support emerging readers in the face-to-face, hybrid, and online classroom. We’ll provide a tutorial for how to use this tool and showcase sample assignments and annotations.

  • 9 am – 9:55 am with Kris Koblik, Emily Moss, and Kat King, Pleasant Hill campus BFL-213 or join via Zoom

You can find additional resources in our Instructional Continuity Plan.  We hope to see you – in person or virtually – soon!

TRAINING AT LMC (open to all faculty)

The Distance Education Committee will hold trainings today (Friday, March 13) and again on Monday and Tuesday both in f-2-f mode and online in Pittsburg and Brentwood. Self-paced trainings are also included in this notification. An in-depth instructional resource guide and sample student letter are also attached with another reminder of the 4CD District Distance Education Remote Teaching and Learning Recommendations. Please consider all attached documents while moving your course content to remote delivery mode and into your Canvas course room.

The DE Committee will send an update on next week’s variety of online and face-to-face trainings later today. I have also placed this information on the Department Chair Canvas module and will update that space daily.

Friday’s FLEX Training will be held in person at our Pittsburg Campus Room CC2-236 10:00am-5:00 pm, drop-in. We can help you with many of your remote transition needs. If you cannot attend and need assistance, please email me with your questions and I will make sure to answer ASAP or forward your question to someone on our team who can be of assistance. lhuffman@losmedanos.edu

 

Here is a  short sample letter for students Sample Letter to Students that may be helpful as you are beginning to make contact to transition to remote instruction. A full DE Remote Guide to LMC Recommendations, Resources and Contacts is here: LMC Remote Instructional Continuity Plan for Alternative Course Delivery.

CVC-OEI is offering online Zoom training sessions today (FRIDAY) (see listing below)

Over the weekend you may want to view the Self Training Videos on the Use of Zoom and Canvas. Accessibility training links and Support Resource Module links can be accessed below as well:

FACE-to-FACE trainings today:  Hosted by LMC Distance Education Committee Training Team

Under Professional Development FLEX: (FRIDAY’s drop in at LMC)

SP20-66 Canvas and Zoom Basics for Remote Learning Drop-ins

https://webapps.4cd.edu/apps/professionaldevelopment/WorkshopEnrollment.aspx?id=10887

SP20-67 Getting Started with ConferZoom

https://webapps.4cd.edu/apps/professionaldevelopment/WorkshopEnrollment.aspx?id=10888

Excellent Zoom Training Video- Self Teaching

https://ccconlineed.instructure.com/courses/5432/pages/step-2-gather-your-tools?module_item_id=257223

Excellent Canvas Intro Video: – Self Teaching

https://community.canvaslms.com/videos/1124-canvas-overview-students

How to Make Your Course Accessible- Self Teaching

https://catalog.onlinenetworkofeducators.org/browse/accessibility

Excellent Resources directly through CVC-OEI (a one-stop treasure trove!)- MY favorite of all current online resources from the state!

ZOOM with CVC-OEI -Webinar Trainings Today Friday ONLINE Only (these are usually recorded and can be accessed at a later date)

 CVC-OEI Webinars: Friday, March 13, 2020

·         Use of Pisces (Whiteboard) for Tutoring; 9:00 – 9:30 AM; Zoom information

·         ConexED (Cranium Cafe) Virtual Drop-In Services; 9:45 – 10:15 AM; Zoom information

·         Emergency Use of Zoom for Appointments; 10:30 – 11:00 AM; Zoom information

·         Quest Modules for Students Preparation to Learn Online; 11:15 – 11:45 AM; Zoom information

·         Getting Started in Canvas; 1:00 PM – 1:30 PM; Zoom information

·         Creating Accessible Content in Canvas; 2:00 – 2:30 PM, Zoom information

·         Keep Teaching with ConferZoom; 3:00 – 4:00 PM, Zoom information

 

 

 

TRAINING AT CCC (open to all faculty)

Remote instruction has 2 parts:  Communication and Assignments

1.  Communication Plan:  Create your plan for how you and your students will communicate during this period of suspension of on-campus class meetings. Your plan should include:

a. Email response times: State response times for student inquiries via email and inbox

b.  Assignment Feedback Timeframe: State the timeframe for providing feedback on assessments (assignments and other graded work)

c.  How You will Initiate Contact: State how and when your students can expect you to reach out to them. (this is different from replying to inquiries)

d. When & How you will hold Office Hours: You may still hold them on campus, or you may hold them online. Include directions about how students can attend your office hours, and whether you are also available to meet outside those hours.

2. Assignments Plan

a. State when and how students will receive assignments

b. State how students submit their assignments

c. State how students receive feedback on assignments

That’s it!  If you have a lecture-based class, this is the framework for adapting your course.

The Distance Education team knows that this is a challenging transition, and we want to provide as much support as possible. To that end, we will be offering a number of drop-in sessions over the next several days, starting today. We realize that this is a short notice, but we hope you will able to attend one or more of these if you need any help.
DE Drop-in Sessions
Thursday, 3/12
  • 2-3pm – GE-113
  • 3-4pm – GE-113
Friday, 3/13
  • 11am-12pm - GE-113?
  • 1-2pm – GE-113
  • 2-3pm - GE-113
  • 3-4pm - GE-113
Monday, 3/16
  • 9-10am – GE-211
  • 10-11am - GE-211
  • 11am-12pm - GE-211
  • 1-2pm - GE-211
  • 2-3pm - GE-211
  • 3-4pm - GE-211
  • evening: TBD
Tuesdays, 3/17
  • 9-10am – CTC-127
  • 10-11am - CTC-127
  • 11am-12pm - CTC-127
  • 1-2pm - CTC-127
  • 2-3pm - CTC-127
  • 3-4pm - CTC-127
  • evening: TBD
OTHER RESOURCES

Here are some ideas and resources provided to the UF by DVC’s Academic Senate President, to help us begin thinking about contingency plans for our classes.

Existing Resources

    • KEY SUBPAGES:
        • This is the page that houses the materials we put together during the fire closures.  It has Online Alternatives for Cancelled Class Time, which we had created as a guide for faculty trying to decide how to translate face-to-face instruction into online activities, plus Division-specific online learning activity guides:
        • Note: we may want to revisit these resources if there is to be a longer closure, since these were created with idea of replacing 1-2 class sessions.
        • info about trainings around online teaching and support materials
        • Of particular interest here might be the Self-paced Beginner’s Guide to Canvas course.  This could be a good place for faculty who are not currently Canvas fluent to dive in.
        • links out to Canvas Instructor Guides and videos for when specific questions come up
        • covers how to make online content accessible to students with disabilities
        • student support page to help onboard students

Here is another list of resources:

https://docs.google.com/spreadsheets/d/1VT9oiNYPyiEsGHBoDKlwLlWAsWP58sGV7A3oIuEUG3k/edit#gid=1552188977

 

One last resource about which faculty should know is our Employee Assistance Program.  This can give faculty access to help in dealing with stress and anxiety, in addition to legal advice, tax advice, etc.  Here is a flier with details, and there is a lot more on the District HR website under “benefits.” EAP-Flyer.

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